Health & Safety

ISPOR is committed to the health and well-being of its conference attendees. We are closely monitoring the Centers for Disease Control and Prevention (CDC) guidance and working with the Gaylord National Resort and Convention Center to develop and execute our health and safety plan while abiding by local mandates and guidelines. ISPOR’s health and safety plan will be updated with further details as guidelines change, please visit this page regularly for the most up-to-date conference health and safety information. Registered conference attendees will receive any important updates via email.

Attendance Protocols

ISPOR encourages all registrants to be fully vaccinated before attending the ISPOR 2022 conference. Vaccination or a negative COVID-19 test is required for all in-person conference attendees. For entry into the conference, in-person attendees will need to provide proof of full vaccination or a negative COVID-19 test (either PCR or rapid antigen) taken within 3 days of the event. Home tests will not be accepted as proof of verification for entry to the conference. 

ISPOR follows official guidance on the definition of “fully vaccinated,” which is 2 weeks after the completion of the dose series. Specifically, this would be 2 weeks after the second dose of a 2-dose series (such as the Pfizer or Moderna vaccines) or 2 weeks after a single-dose vaccine (such as the Johnson & Johnson vaccine). Approved vaccines are those approved by the US Food and Drug Administration and/or COVID-19 vaccines authorized for emergency use by the World Health Organization (WHO).

If an attendee does not meet these requirements, they will not be permitted to participate in the ISPOR 2022 in-person conference; however, are encouraged to participate in the ISPOR 2022 virtual conference.

Vaccine/Test Verification Process

ISPOR has partnered with ShareMy.Health to verify vaccination/negative test status for all in-person registrants.  Attendees will receive an email two weeks before the conference with simple instructions on how to upload your vaccination card or negative test result.  Attendees will then receive an email giving a “green checkmark” status - this will need to be shown before picking up your registration badge.  No attendee will be able to participate in the in-person conference without submitting proof of vaccination or negative Covid-19 status.  Further details will be included in an email to all registrants before the conference. If you experience any issues or have questions please contact conferences@ispor.org.

Venue

The Gaylord National Resort and Convention Center will be monitoring and following CDC, WHO, and local health department guidelines. Please visit the Gaylord Hotel Health & Safety website to review the steps Gaylord Hotels are taking to protect its guests.

Masks

Based on current county guidelines and local CDC community COVID transmission levels, masks are optional for conference attendees – if there is any change in this we will let registrants know.  Regardless of this mask optional policy, we encourage registrants to choose to mask or not based on their personal preferences. The Conference is in Prince George’s County, and information on CDC community COVID levels is available online

Onsite Protocols

ISPOR is committed to creating a safe environment for attendees. In addition to Attendance Protocols, ISPOR will follow additional measures to include but are not limited to:

  • Contact comfortability—we kindly ask that you respect all comfort levels regarding physical greetings (eg, handshakes) by remaining contact-free.
  • Disposable masks will be available at registration, for those who would like to wear a mask.
  • Additional hand sanitizing stations will be available throughout the conference.
  • Increased frequency of cleaning and sanitizing will be employed throughout the conference.
  • Food and beverages will be provided in individual packaging whenever possible.
  • In response to a global change by Marriott, the Gaylord National Resort & Convention Center upgraded all air filters in the meeting and public spaces of the hotel to MERV 13 filters.
  • If you exhibit any COVID-19 symptoms such as fever or chills, cough, shortness of breath, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea:
    • Please isolate yourself from other attendees and either return to your room or depart the property.  Wear a mask if you are around other people (masks are available at Registration).  
      • The closest testing sites are noted below:
      •  Same Day Health
        309 S. Washington St.
        Alexandria, VA 22314
        https://www.sameday-testing.com/
        (Book a test online from the Alexandria location – rapid and PCR available)
    • Please contact ISPOR at health@ispor.org for additional instructions and assistance.
  • If you test positive for COVID-19:
    • Please isolate yourself from other attendees and either return to your room or depart the property.  Wear a mask if you are around other people (masks are available at Registration).  
      • If you are unable to leave the property, please contact the Front Desk (ext. 444) to inform them of the positive test and adjust your stay, if necessary.
      • Please contact ISPOR at health@ispor.org for additional instructions and assistance.  Note that existing ISPOR Terms and Conditions still apply.  
  • As there is always a risk of exposure to COVID-19 and other infectious illnesses in any place where people are present, out of an abundance of caution, we encourage attendees to test at least 5 days after returning home from the conference.  

We are continuously evolving health and safety protocols to ensure the safety of attendees; updates will be posted on this page.

Local Area

Please visit the National Harbor Visitor website for the latest information on the area’s COVID protocols.

Airport

The most convenient airport to Gaylord National Resort and Convention is Ronald Reagan Washington National Airport (DCA). You can view information on health and safety at Reagan National Airport here

Dulles International Airport (IAD) is another airport that is within close proximity of Gaylord National Resort and Convention. You can view more information on health and safety at Dulles International airport here.

Reagan National Airport (DCA) and Dulles International Airport (IAD) have partnered with XpresCheck to provide travelers with access to COVID-19 testing. You may view their website for more information on pricing and to make an appointment for testing if needed. 

International Travel

The US Department of State announced that vaccines will be required for international travelers coming into the United States, with an effective date of November 8, 2021. For purposes of entry into the United States, vaccines accepted will include FDA approved or authorized and WHO Emergency Use Listing vaccines. For frequently asked questions, please visit the US Travel.State.Gov website.

Still Have Questions? Check out the Frequently Asked Questions Here

  • Why are you asking me for my COVID-19 status? 
  • ISPOR is committed to doing everything we can to promote a safe and successful event for all our attendees, exhibitors and sponsors, staff, and vendors. 

  • How do I show proof of my COVID-19 status? 
  • To make the process quick and easy, ISPOR 2022 has partnered with Sharemy.health, a HIPAA compliant platform that allows attendees to upload their vaccine card or negative test result for pre-verification ahead of the event in a protected, secure, and confidential environment and receive a Health Passport showing a “green checkmark.” 

  • Will I need to show my Health Passport each time I enter the building? 

    Once you have been screened on arrival and picked up your badge, you will not be required to re-screen each day or each time you re-enter the building. Your badge will serve as visual proof of vaccination. 

  • What will you be doing with my COVID-19 status information? 

    Please note we will not be recording, storing, or sharing your personal medical data or vaccination status. ISPOR will only be checking that you are compliant with our entry policy by asking to see your Health Passport on arrival at the event.  

  • How long does it take to verify my document with Sharemy.health? 

    It can take up to 72 hours for your documents to be verified and to receive your Health Passport.  Health Passports will be sent at least 72 hours prior to the conference.  

  • I’ve uploaded my document to Sharemy.health but have not received my Health Passport. What shall I do? 

    Your Health Passport will be sent at least 72 hours prior to the start of the conference. If you still have not received it within 72 hours of the conference, please contact events@sharemy.health for support. 

  • I am trying to login into Sharemy.health, but my email is not working. What shall I do? 

    Please ensure that the email you are using to register your profile is the same email that you used to register for the conference. If you are using the correct email and it will not allow you access to Sharemy.health, please contact events@sharemyhealth for support. 

  • I’m not comfortable sharing my health data online, can I just bring my Proof of Vaccination or Negative test result along the day of?

    Sharemy.health is a private HIPAA compliant cloud platform that stores your data in a protected, secure, and confidential environment and we recommend all attendees use this service to ensure a smooth entry experience to the event. However, we will  have a manual screening station at the conference for those attendees who prefer not to be pre-verified. Please bring along a hard copy of your Proof of Vaccination or Proof of Negative test along with your photo ID and allow extra time to go through the screening process onsite.  

  • Will ISPOR be offering onsite COVID-19 tests? 

    ISPOR will not be offering onsite COVID-19 tests. There are COVID-19 testing centers near the Gaylord National Convention Center should you need a test administered. Please find that resource below: https://coronavirus.dc.gov/covidcenters. For any guests traveling by air, the Ronald Reagan Washington National Airport (DCA) and Dulles International Airport (IAD), have currently partnered with XpresCheck: https://www.xprescheck.com/ to provide travelers with access to COVID-19 testing. You may visit their website for more pricing information and make an appointment for testing if needed.

  • I received an email from Sharemy.health to say my document could not be verified and/or my document does not meet the criteria. What shall I do? 

    The reason your document could not be verified will be outlined in the email. Please refer to that email, solve the issue and reupload the document. If it does not meet criteria, you will need to upload a different document or contact events@sharemyhealth for support.  

  • Who do I contact for any other questions? 

    For Sharemy.health technical assistance uploading a health record or receiving your Health Passport, please contact events@sharemyhealth,  stating the name and date of the event.  For any other questions, please contact conferences@ispor.org.