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Presentation Guidelines

ISPOR the leading health economics and outcomes research (HEOR) professional society is pleased to welcome you as a speaker at an ISPOR educational conference.

ISPOR is committed to providing ongoing professional development opportunities for its members and other stakeholders. ISPOR and ultimately our speakers are responsible for providing substantive and compelling information that meets the needs of our members. We are further responsible for providing that information in ways that adhere to the established standards of effective public speaking

Americans with Disabilities Act

ISPOR is committed to meeting the requirements of the Americans with Disabilities Act. Please inform your staff liaison if you have any special needs.


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Diversity and Inclusion

ISPOR is strongly committed to diversity. The Society’s Strategic Plan and core values embrace excellence through encouragement and acceptance of diverse ideas, cultures, and disciplines. Research submissions are encouraged from all stakeholders and are evaluated based on merit. ISPOR also aims to reflect the diversity of its membership in all endeavors and encourages consideration of diversity in abstract submissions. Diversity dimensions include (but not limited to) gender, career stage, ethnicity, race, education, sexual orientation, region/geographic location, physical disability, and religion. Additional information can be found at the Society’s Diversity Policy.

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Important Dates

January 15Abstract Submission Deadline
March 2Abstract Acceptance Notification
March 9Deadline to make Edits: Authors/Presenter Information only
April 7Early Registration Deadline*
May 16 - 20Registration
April 14Deadline to Reserve Hotel Rooms (reservations will be based on availability after this date)
April 26 - July 26Upload Research Presentation PDF to Conference Presentations Database
May 8Deadline to Upload Presentation Slides to Speaker Center
May 18 - 20Upload Presentation Slides in Speaker Ready Room for Review
JuneValue in Health Abstract Supplement Available On-line

*Registration is required for all Issue Panel moderators/panelists, Workshop discussion leaders and the presenting author for all poster and podium presentations. Discounted registration is available if you register on or before the April 7 early registration deadline. Registration and hotel fees are the responsibility of the panelists, discussion leaders and presenting authors.

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Issue Panel Speaker Guidelines

Issue Panel Presentation Instructions

  1. The issue panel consists of one moderator and 2-3 panelists representing different perspectives on the debate. To assure a lively debate, the panelists should be from different institutions and/or work environments and should represent distinct views about the topic.
  2. ISPOR does not support the advertisement of products or services during issue panel presentations. Absolutely no brochures, pamphlets, banners, posters or other marketing items are allowed. 
  3. Panelists should plan to arrive to the session room at least 15 minutes before the session begins to prepare for the presentation.

Proposal Editing Policy

To ensure the integrity of the review process, revisions to the proposal text or/title are not accepted after the proposal submission deadline.

Edits can be made to update the presenter affiliation information will be permitted. These edits must be completed in Speaker Center on or before the March 9 deadline. No access will be given to make edits after this deadline.

Presentation Availability

ISPOR would like to feature your slide presentation (as a PDF) in the ISPOR Presentations Database on the ISPOR website for viewing by ISPOR members and others in the global health care research community. Please note, the presentations are posted to the ISPOR website after the session has concluded. If you do not want to display your presentation you can opt out in Speaker Center or upon upload of your presentation in the Speaker Ready Room.

All sessions at the conference will be audio recorded. In the event that ISPOR would like to publish an article based on the transcript of your presentation in an  ISPOR publication, you will be contacted directly by the Publications Department to provide your consent. Please note that ISPOR will not use the recording of your session in without your prior consent.

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Local Business Services

Copy and Printing Services are conveniently located near Disney's Coronado Springs Resort. Please contact them directly for detailed information and a price quote. These services are not affiliated with this conference.

FedEx Office Print & Ship Center

Hilton Orlando
1751 Hotel Plaza Blvd
Lake Buena Vista, FL 32830 
tel:407-560-8366

Hours of Operation
Monday 7:30 AM–6:00 PM
Tuesday 7:30 AM–6:00 PM
Wednesday 7:30 AM–6:00 PM
Thursday Closed
Friday 7:30 AM–6:00 PM
Saturday 8:00 AM–1:00 PM
Sunday Closed

The UPS Store

7862 W Irlo Bronson Hwy
Kissimmee, FL 34747

Formosa Garden's Village Kissimmee near DISNEY
Phone: (407) 390-1899
Fax: (407) 390-1855
Email: store3017@theupsstore.com

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Podium Presenter Guidelines

Podium Presentation Instructions

  1. The podium presentations are scheduled in 15 minute increments. There is 12 minutes for presentation and 3 minutes for questions and discussion. The moderator ensures each presentation does not exceed the alloted 15 minutes.
  2. Presenters should plat to arrive at the session room at least 15 minutes before the session begins to prepare for the presentation.

Abstract Editing Policy

To ensure the integrity of the review process, revisions to abstract text and title are no longer accepted.

Abstract withdrawals can, be completed in the Speaker Center. The presenting author can log into their Speaker Center and select the abstract they wish to withdraw, then select I decline to present. Please note, the presenting author will be the only person with access to this editing module in Speaker Center; all co-authors will need to speak with their presenting author in order to complete this request.

Please note that a failure to notify ISPOR of a withdrawal, prior to the start of the conference, could impact future abstract acceptance.

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Poster Presenter Guidelines

Poster Presentation Instructions

The poster boards are organized in rows and each poster board is displayed by row and location number (e.g. A1, L15). Each poster presentation has been assigned a specific numbered board location. This location has been emailed to the Presenting Author, however there is a Poster Help Desk available in the poster hall to assist you with locating your assigned session and board. Assistance is available at the Poster Help Desk, located in the exhibit hall. There you may get assistance with locating your assigned poster board, hanging your poster and additional questions you may have about your presentation.

An ISPOR staff member will be confirming your attendance and presentation during the author discussion hour. Your absence and an empty board will be noted as a No-Show. Only papers that are presented will be published in the journal Value in Health.

The format posted below is valid for all poster presentations.

  • Abstract title and authors at the top area of the poster.
  • Headers that correspond to abstract submission, e.g. Objectives, Methods, Results, Conclusion. 
  • Illustrations, charts, tables, lettering, and drawings should be readable from a distance of at least 3 feet.
  • Posters are vertical in presentation to fit the poster boards provided
  • The poster board dimensions are 36 inches x 72 inches (0.9 meters x 1.8 meters)

The poster area (including floor) has to remain clean and clear of tubes.

Please note that only presented research will be published in Value in Health and the expectation is that your poster will be on display during the entire Poster Author Discussion Hour for your assigned poster session.

ISPOR requires notification of withdrawal in advance of the conference. All withdrawal requests are required to be completed through Speaker Center by the presenting author (only). Failure to present your poster during your assigned Poster Author Discussion Hour is considered a withdrawal. 

If you need to have your poster printed locally, (refer to Local Business Resources tab). ISPOR is not responsible for posters, before, during or after your presentation or for any lost or misplaced posters shipped to the venue.

Abstract Editing Policy

To ensure the integrity of the review process, revisions to abstract text and title are no longer accepted.

Edits can be made to update the presenter affiliation information. These edits must be completed in Speaker Center on or before the March 9 deadline. No access will be given to make edits after this deadline.

Abstract withdrawals can be completed in the Speaker Center. The presenting author can log into their Speaker Center and select the abstract they wish to withdraw, then select I decline to present. Please not, the presenting author is the only person with access to this editing module in Speaker Center; all co-authors will need to speak with their presenting author in order to complete this request.

Please note that a failure to notify ISPOR of a withdrawal, prior to the start of the conference, could impact future abstract acceptance.

Session Formats Descriptions

ISPOR conferences provide a variety of presentation formats. Review these formats to ensure that your presentation adheres to the format guidelines.

Please note that ISPOR does not support the advertisement of products or services during any session. Absolutely no brochures, pamphlets, banners, posters or other marketing items are allowed.

Issue Panels: 60-minute sessions designed to introduce debate with multi-stakeholder perspectives on new or controversial issues in HEOR. The intention of these panels is to stimulate discussion on the topic. Panelists should be representing and debating at least two different perspectives on this issue – it should not be merely a discussion. Additionally, the moderator should be setting the stage for the panel’s debate and discussion, and this should take no more than five minutes, so that the majority of the time is spent debating/discussing the issue at hand. An audience interactive element is also expected during your issue panel. Please consider these requirements when preparing your session.

Podium Presentations: 60-minute session which consists of four 15-minute outcomes research presentations on a single topic (i.e. Cancer Outcomes Studies, Budget Impact Studies, etc.)

Poster Presentations: Half-day sessions containing approximately 400 research posters per session, arranged by disease or specialized treatment area with a scheduled author discussion hour.

Workshops: 60-minute sessions discuss new and innovative applications in the conduct and use of HEOR or the latest on real-world data, clinical-, economic-, or patient-reported outcomes, patient-preferences, and healthcare policy.  An audience  interactive element is required during your workshop. Please consider this requirement when preparing your presentation.

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Slide Preparation Guidelines

ISPOR utilizes a 16:9 widescreen format, to take full advantage of the widescreen format, presenters are asked to convert pre-existing slides to a 16:9 format and develop new slides in the 16:9 format.

Be sure to format the slide template before preparing the presentation. If converting an existing presentation to the 16:9 format, the text, videos, and photos may appear stretched and will need to be resized or re-entered.

Prepare the slides with clear text that is visible even in the back of the room. Avoid graphs or charts that may be difficult to read from a distance. 

The first slide should give the title of your presentation and list all speakers with affiliations. Your contact information should be included on the last slide, so that attendees may reach you should they have additional questions.

Keep text to a minimum (6-8 lines per slide, no more than 30 words per slide). Write in sentence fragments using keywords, and keep your font size 24 or bigger.

Use easy-to-read fonts such as Arial and Times New Roman for most of the text. Avoid unusual colors and busy backgrounds.

Leave out sound effects and background music unless it's relevant to the presentation content.

Remember to proofread the slides, and to rehearse your slide presentations including a focus on length of time for delivery.

Slide Conversion Information

For PowerPoint 2013

  1. On the "Design" tab, select "Slide Size"
  2. In the drop down box, select "Widescreen (16:9)"

For PowerPoint 2007 and 2010

  1. On the "Design" tab, select "Page Setup"
  2. In the dropdown box, select "On-Screen Show (16:9)" and click "OK"

For the Newest Apple Keynote

  1. From the Keynote Window, select “Document” on the top right-hand corner
  2. Under “Slide Size”, select “1280 x 720”

For the Older Apple Keynote

  1. From the Menu Bar, select “Show Inspector”
  2. On the Inspector, select “Document Inspector” located in the top left-hand corner
  3. Under “Slide Size”, select “1280 x 720

Videos and photos may need to be resized so they do not appear stretched. Animations should be checked to ensure the elements line up correctly. Start preparing the slides early to leave time to resize slide content.

Supported Presentation Formats

  • PPT, PPTX: The presentation format is optimized for PowerPoint, whether created on a PC or Mac. To take advantage of advanced media support in PowerPoint, we recommend all PPT files be converted to the PPTX format. The convert feature is located under “File, Help” when you have your PowerPoint open.
  • PDF: Supported.
  • KEY: Keynote files are not supported. Please export your presentation as a PowerPoint or PDF file for upload, and be sure to review the result in the Speaker Ready Room prior to you presentation.
  • Prezi files are currently unsupported for upload. Please ask for assistance in the Speaker Ready Room.

Slide Presentation Upload

There are two options for uploading your slide presentation: in advance of the conference or on-site.

  1. In advance of the conference, you can upload your slide presentation in Microsoft PowerPoint format through Speaker’s Center until Friday, May 8. Presentations received by this date will be available for review in the Speaker Ready Room.
  2. On site you can upload the final version in the Speaker Ready Room.

Room Set-up and Audio/Visual Equipment

ISPOR conferences have a standard room set-up that includes:

  • Projector and screen
  • Podium with microphone
  • Laptop computer
  • Podium microphone
  • Head table with microphones
  • Audience microphones
  • Slide switcher/laser pointer

The standard attendee seating will be theatre style. The podium and head table will sit on risers (as permitted).  

Room set-up is based on the requirements for multiple session use and may be reset by ISPOR if necessary.

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Speaker Center

Speaker Center is an area where you may complete the following:

  • Access the submission
  • View scheduling information
  • Upload the presentation
  • Review and revise presentation

Log into your unique User Gateway with the email address and password for your account. Please note that you should use the same email address for your ISPOR profile and your submissions.

Speaker Center is located within User Gateway and may be accessed at: https://ispor.confex.com/ispor/intl2020/gateway.cgi?

User Gateway

User Gateway is a valuable tool for research poster/podium judging, and to access notification letters. 

You may download a PDF of acceptance notification letters by selecting the Notification Letter module then selecting the title of the paper.

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Speaker Ready Room

On the Day of Your Presentation

All issue panel, workshop and podium speakers are encouraged to use the Speaker Ready Room, location to be Sierra 1-2, to preview their slide presentation and/or upload an updated version.

Speaker Ready Room Hours:


Sunday, May 1712:00PM - 6:00PM
Monday, May 188:00AM – 6:00PM
Tuesday, May 198:00AM – 6:00PM
Wednesday, May 208:00AM - 2:00PM



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Workshop Speaker Guidelines

Workshop Presentation Instructions

  1. Workshop presentations are scheduled for 60 minutes.
  2. Each workshop may be presented by two, but no more than four, discussion leaders. Discussion leaders are required to represent more than one organization.
  3. The discussion leaders included in the accepted proposal are to participate and are required to register for this conference. You may register online at www.ispor.org. Register by Tuesday, April 7 for discounted rates. Please arrive to your session room at least 15 minutes before the session begins to prepare for your presentation.
  4. ISPOR does not support the advertisement of products or services during workshop presentations. Absolutely no brochures, pamphlets, banners, posters or other marketing items are allowed.

Proposal Editing Policy

To ensure the integrity of the review process, revisions to proposal text and title are no longer accepted.

Edits can be made to update to the presenter affiliation information. These edits must be completed in Speaker Center on or before the March 9 deadline. No access will be given to make edits after this deadline.

Abstract withdrawals can be completed in the Speaker Center. The presenting author can log into their Speaker Center and select the abstract they wish to withdraw, then select I decline to present.  Please note, the presenting author is the only person with access to this editing module in Speaker Center; all co-authors will need to speak with their presenting author in order to complete this request.

Please note that a failure to notify ISPOR of a withdrawal, prior to the start of the conference, could impact future abstract acceptance.

Presentation Availability

ISPOR would like to feature your slide presentation (as a PDF) in the ISPOR Presentations Database at the ISPOR website.  If you do not want to display your presentation for viewing by ISPOR members and others in the global health care research community, you must opt out in Speaker Center or upon upload of your presentation in the Speaker Ready Room. Please note your presentation will not appear at the ISPOR website until after the session has concluded.

All sessions at the conference will be audio recorded. In the event that ISPOR would like to publish an article based on the transcript of your presentation in an ISPOR publication, you will be contacted directly by the Publications Department to provide your consent. Please note that ISPOR will NOT use the recording of your session in any way without your prior consent.

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