If I am a presenter, do I have to register for the meeting?
YES, all presenters and speakers who are attending the meeting MUST register for the meeting.
Why has the notification deadline passed and I have not received an email?
For non-accepted submissions, only the presenting author (research), first discussion leader (workshop) or moderator (issue panel) are notified. These individuals are responsible for notifying those associated with the submission. For accepted submissions, all authors and presenters receive notification via email. Please note also that the email address provided with the submission is used for notification. If your notification was not received, please check your spam mailbox.
If I would like to withdraw my abstract, what should I do?
The presenting author can use their unique Speaker’s Corner link to log in and select the abstract they wish to withdraw. This will lead to the editing module for that abstract, and the presenting author may withdraw their poster. Only the presenting author will receive this link and will be the only person with access to this editing module. All authors should speak with their presenting author with any questions, issues or concerns about their abstract.
Can I change the presenting author on my poster or podium?
Yes, the current presenting author can make this change. They have one week from the notification date to make this change. When this grace period has expired, they will not be able to make any changes, this include adding/editing the authors. Please note that it is at ISPOR’s discretion, which edits we will accept for publication to VIH.
Can I add a person to my abstract or proposal?
Yes, prior to the submission deadline. After the submission deadline authors will be unable to make any edits the abstract or proposal. Once a research abstract has been accepted, the presenting author will have a one week grace period to make edits to author affiliations. The presenting author is discouraged from adding any additional authors to the research abstract. Please note, that it is at ISPOR’s discretion, which edits will be accepted for publication in VIH. Once an issue panel or workshop proposal has been accepted, the presenters may make changes to the speakers presenting. Please note, the deadline listed in Speaker’s Corner, as speaker changes made after the deadline may not appear in the Program and Schedule of Events.
I have minor updates to the data/results in my abstract; how/when can I do this?
If you wish to update your data or results in your abstract, the presenting author will need to log into their Speaker’s Corner and select the abstract they wish to update. This will lead to the editing module for that abstract, and the presenting author may make the change from this webpage. Please note, the presenting author will receive the link to Speaker’s Corner and will have one week from the date they are notified to make SMALL or MINOR changes to the title or abstract data. Once this grace period has expired, they will not be able to make any changes, this would include edits to author affiliations, however they are discouraged from adding additional authors. All authors should speak with their presenting author in order to complete this request. Please note that it is at ISPOR’s discretion which edits we will accept for publication to VIH.
Can I change the title or abstract text after the submission deadline?
Yes, if you wish to change the title or abstract text for your poster or podium presentation, the presenting author will need to log into their Speaker’s Corner and select the abstract they wish to update. The presenting author has one week from the date they are notified to make SMALL or MINOR changes to the title or abstract data. Once this grace period has expired, they will not be able to make changes. Please note it is at ISPOR’s discretion which edits we will accept for publication to VIH. All authors should speak with their presenting author in order to complete this request.
Can my poster session date/time be changed?
Posters are grouped together based on its topic, subtopic and/or diseases and these groupings are assigned to a specific session. Unfortunately, we are unable to accommodate any changes to the poster sessions.
I am presenting two posters in the same session; can I move them next to one another?
No, posters must be displayed in their assigned poster location. If you have two (or more) posters being displayed during the same poster session, you can leave a sign with one of your posters during the Poster Author Discussion Hour, stating that you will be standing at a different location and will be taking questions and discussion regarding both posters at that time.
I am unable to present my poster at the meeting, can a colleague present in my place?
Yes, you can have a colleague or co-author present the paper, with the understanding that they are knowledgeable enough to present the research and speak during the scheduled author discussion hour. Please remember that the presenting colleague must attend the Poster Author Discussion Hour and register for the meeting.
Do I have to submit my poster in advance?
Posters do not have to be submitted in advance of the meeting. The presenting author is required to attend their assigned poster session and display their poster during the assigned set up time, as well as attend the Poster Author Discussion Hour. It is strongly encouraged that presenting authors upload a PDF of their poster to the ISPOR Scientific Presentations Database before the meeting, however this is not required. Presenting authors may upload the PDF of their poster during or after the meeting as well.
What are the specific headers and requirements for a research poster?
Research posters should have the following headers: INTRODUCTION, METHODS, RESULTS, and CONCLUSIONS. Conceptual papers are not required to have the above listed headers, but should organize their poster as such so that it is clear and easy to read. Research posters MUST have the same title on their poster as the abstract submitted to ISPOR. Abstracts are not required to be on the poster.
What are the poster dimensions?
Can I use a QR Code on my poster?
Yes QR Codes are allowed on posters and you must create the QR code. If the QR Code links to an online version of the poster, it MUST link to the ISPOR Scientific Presentations Database, without exceptions. The presenting author will receive an access link and can upload the poster pdf and create the QR code from the unique URL obtained after the poster upload. Commercial advertisement should not be on presented posters. Please note that the purpose of the Research Poster Presentations Sessions at ISPOR meetings is to highlight research.
Can I use an AR Code on my poster?
AR Codes are allowed on posters. Please note that the purpose of the Research Poster Presentations Sessions at ISPOR meetings is to highlight research. Commercial advertisement should not be found on presented posters.
Can I include my institution’s logo on the poster?
Yes, you may include your institution’s logo on the poster. Please note that the purpose of the Research Poster Presentations Sessions is to highlight research. Commercial advertisement should not be found on presented posters.
Can I use ISPOR’s logo on my poster?
The ISPOR logo may not be used on posters.
When and where can I submit my presentation slides?
Prior to the meeting presentation slides may be submitted via a unique link to the Speaker’s Corner. At the meeting speakers may upload or revise their slide presentation in the Speaker Ready Room. Speakers can upload their presentations up to 30 minutes prior to the start of their session via Speaker’s Corner or the Speaker Ready Room. For all speakers that upload their presentations in advance, their presentation will be available in their assigned session room upon their arrival.
