Exhibitor Information

ISPOR 2018 Conferences

Exhibit/Poster Hall Information:

ISPOR’s Exhibit and Poster program during ISPOR Baltimore is located in Halls B-D of the Baltimore Convention Center. Plenary sessions are located in Hall A, with symposia, educational sessions and presentations on Levels 300 and 400.

Baltimore Convention Center
1 W Pratt Street
Baltimore, MD 21201

Please enter through the Charles Street entrance, which is located across from the 100 South Charles Street Building.

Please Note: Exhibitors are required to staff their booth during official Exhibit/Poster Hours. Hours are subject to change.

Exhibit/Poster Hall hours:

Exhibitor Set Up: Sunday, May 20, 2018: 8:00AM - 11:59PM (No-reentry to Exhibit Hall after 10pm.)
Exhibitor Set Up: Monday, May 21, 2018: 7:00AM - 8:30AM
Exhibit View: Monday, May 21, 2018 : 8:30AM - 7:45PM
8:30AM – 2:00PM Research Poster Presentations Viewing
8:30AM – 10:30AM Welcome & First Plenary Session
10:30AM – 11:00AM Break, Exhibits & Research Poster Presentations Viewing
11:00AM – 12:00PM Break & Exhibits Viewing
12:00PM – 2:15PM Lunch, Exhibits & Research Poster Presentations Viewing
3:15PM – 3:45PM Break & Exhibits Viewing
3:45PM – 7:45PM Research Poster Presentations Viewing
6:00PM – 7:45PM Exhibitors' Open House Reception & Research Poster Presentations Viewing
Exhibit View: Tuesday, May 22, 2018:   8:30AM - 7:45PM
8:30AM – 2:00PM Research Poster Presentations Viewing
9:30AM – 10:00AM Break, Exhibits & Research Poster Presentations Viewing
8:30AM – 10:30AM Welcome & Second Plenary Session
10:30AM – 11:00AM Break, Exhibits & Research Poster Presentations Viewing-Session III
12:00PM – 2:15PM Lunch, Exhibits & Research Poster Presentations Viewing
3:15PM – 3:45PM Break & Exhibits Viewing
3:45PM – 7:45PM Research Poster Presentations Viewing
6:00PM – 7:45PM Exhibitors' Wine & Cheese Reception & Research Poster Presentations Viewing
Exhibit View: Wednesday, May 23, 2018:  8:30AM - 2:00PM
8:30AM – 1:30PM Research Poster Presentations Viewing
9:45AM – 10:00AM Break, Exhibits & Research Poster Presentations Viewing
10:15AM – 12:00PM Welcome & Third Plenary Session
12:00PM – 1:45PM Lunch, Exhibits & Research Poster Presentations Viewing
2:45PM – 3:00PM Break
Exhibitor Dismantle: Wednesday, May 23, 2018:  2:00PM - 6:00PM

Please respect the integrity of ISPOR’s meetings by not dismantling your booth prior to 2:00pm on Wednesday. NO early dismantle will be permitted. Penalties involving future booth placement will apply to all exhibitors in violation of this policy!


  Back to Top

Exhibit Dimensions, Space Assignment & Rules and Regulations:

Exhibit Hall Floor Plan: Click here for floor plan

Exhibit Space Location Assignment:

At this time, exhibit booth and table-top locations are assigned by ISPOR and not selected by organizations/companies. ISPOR now offers our exhibitors the ability to purchase premium booth space with their desired package. Premium booth locations include End Caps, Peninsulas and Islands. A sponsorship with ISPOR will also enhance your assigned placement within the Exhibit Hall (subject to availability). Requests for separation are taken into account, when this information is entered with the exhibit contract. Final booth location assignments will be posted in the Exhibitor Directory by the by the end of February.

Exhibitor booth or table top numbers will not be distributed, published, or issued to exhibitors until receipt of full payment. Occasionally, an exhibitor’s location may need to be moved after the space has been confirmed due to unforeseen situations either before the event or onsite. Every effort is made by the ISPOR Meetings Team to accommodate the exhibitor, but there may be situations where this cannot be accomplished.

Exhibitors may not sublet, assign, or share any booths, table top displays, or any part of allocated exhibit space with another company or organization and all exhibit benefits are non-transferable. (i.e. advertising space, pre-registrant mailing labels, etc).

Click here for Exhibitor Directory

Exhibit Space Details

New exhibit packages now available for 2018!

Our exhibitor packages give you the opportunity to customize your experience at ISPOR. Click here to get started!

Please note: if changes to your company's name are required after your booth is purchased, please update through the Exhibit Account Management Page.

ISPOR follows the standard IAEE Exhibitor Rules and Regulation in regards to booth size and height restrictions, which can be found here.


  Back to Top

Exhibitor Services

Contracting Services

Freeman is the Official General Contractor for the ISPOR Annual International Meeting.

Click here to download the Freeman Exhibitor QUICK FACTS

Click here to download the Freeman Exhibitor Information Kit

Take advantage of discount pricing by ordering online at Freeman by April 27th, 2018.

(If your company plans to use an outside exhibitor-appointed contractor for labor supervision, please click here to fill out their contact details.)

Electrical, AV, Internet Access, Business Services, and Cleaning Services

Electrical

Edlen Electrical: E-Mail: ddebarros@edlen.com | Phone: (410) 649-7321

AV

Projection: E-Mail: bccexhibits@projection.com | Phone: 410-649-7314

Internet

MC Dean: E-Mail: martin.husbands@mcdean.com | Phone: (703) 802-6231

Cleaning Services:

Freeman, through the online kit.

Catering Services:

Centerplate is the exclusive in-house caterer for the Baltimore Convention Center. Exhibitors who wish to offer food and/or beverage at their booth must make all arrangements directly with the venue and payment is the sole responsibility of the exhibitor. ISPOR maintains an exclusive Food and Beverage Contract with the venue, and no outside catering is permitted.

Exhibitor Catering Menu »

Contact information for Centerplate:
Angela Kelly
Catering Sales Coordinator, Centerplate
angela.kelly@centerplate.com
410.649.7072


  Back to Top

Advertising Opportunities

Virtual Booth:

The virtual booth is live when exhibit space is booked. Exhibitors have access to the virtual booth through the Exhibit/Sponsor Account Management Page. Exhibitor may include a bio, logo and advertising. Click here to down load a “How-To” PDF. The virtual booth is accessible to attendees through the exhibitor directory and mobile app.

ISPOR Publications

Your company will now have the option to purchase advertising within ISPOR’s variety of publications built within your Exhibitor Package (listed above).

If you choose an exhibitor package that has an option of a 60-Day Listing on ISPOR’s Career Center or a ¼ page sized ad, you can choose from the following options:

  • ISPOR Career Center: Partnering with ISPOR's Career Center to fulfill your recruitment needs simply makes sense. Why? Because we offer you access to an unparalleled pool of HEOR talent. We not only supply you with a diverse mix of experienced HEOR professionals, but also provide you with the tools to identify the right candidates and make quality connections no matter what your hiring objectives.
    Benefits of posting with ISPOR include:
    • Advanced search capabilities and robust reporting analytics
    • Resources for employers, including compliance information, tutorials on creating good job postings, etc.
    • Ability to save searches and receive alerts when candidates meet your search criteria
    • Targeted marketing through ISPOR’s eNewsletters, email campaigns, and publications that reach the audiences you need to reach
  • eBulletin: ISPOR’s monthly electronic newsletter, the eBulletin, a monthly electronic newsletter, provides updates on recent ISPOR initiatives, resources, educational opportunities, regional activities, publications, news, social media, and events. The eBulletin is sent to all ISPOR members and is also posted on the ISPOR website. Past issues are available in the eBulletin archives. Click here to submit an ad to ISPOR E-Bulletin. For more information contact the Advertising Team at 609-586-4981 or advertise@ispor.org.
  • ISPOR’s Meeting Program: If you choose to place your ad in our Baltimore Meeting Program, your ad will be accessible for viewing online prior to the meeting, as well as our printed version available onsite and given to all delegates at the event.

If you choose an exhibitor package that offers a ½ page sized ad, you can choose to place your ad in either one of our VOS publications, or in our Meeting Program.

  • Value & Outcomes Spotlight: Having your company advertised in one of our VOS issues is a great way to get your ad in front of all active ISPOR members. Value & Outcomes Spotlight presents practical “how-to” reviews of HEOR methodologies and tools, and provides updates on best practices and developments within the field of HEOR. The aim of the publication is to keep readers apprised of key developments in the field and to raise awareness of the impact of HEOR on healthcare access and delivery around the world.
  • ISPOR’s Meeting Program: If you choose to place your ad in our Baltimore Meeting Program, your ad will be accessible for viewing online prior to the meeting, as well as our printed version available onsite and given to all delegates at the event.

If you choose an exhibitor package that offers a full-page sized ad, you can choose to place your ad in either one of our VOS publications, or in our Meeting Program

  • Value in Health: The official journal of the ISPOR, Value in Health, is a peer-reviewed, indexed journal that provides a forum for researchers, healthcare decision makers, and policy makers to translate pharmacoeconomics and outcomes research into healthcare decisions. Having your company advertised in one issue of VIH is a great way to get your ad in front of all ISPOR meeting attendees.
  • ISPOR’s Meeting Program: If you choose to place your ad in our Baltimore Meeting Program, your ad will be accessible for viewing online prior to the meeting, as well as our printed version available onsite and given to all delegates at the event.
Use of the ISPOR Logo

No company may use the ISPOR logo or likeness on any promotional materials (i.e. signage, direct mail piece, etc) which is a registered trademark, without the express written consent of ISPOR.
Please see the Exhibitor Marketing Kit for approved banners and marketing guidelines here.


  Back to Top

Affiliate Meeting Room Requests:

Affiliate Meeting Rooms are reserved for exhibitors, sponsors, symposia hosts, and educational forum hosts who wish to reserve additional private meeting space. All Affiliate Meetings in conjunction with the ISPOR event must be submitted to, and approved by ISPOR. If you are interested in reserving affiliate room space, please fill out the request form here.

Meeting space is limited and Affiliate Meeting Room requests that comply with these rules and regulations will be considered on a first-come, first-served basis. At this time, there is a limit to one room per company per day for the Baltimore meeting due to the amount of space available at the Baltimore Convention Center. If you wish to reserve additional space outside of the convention center, you are still required to fill out the request for space in the link above, and someone from the ISPOR Exhibits team will assist you on finding another location.

Affiliate meetings must NOT overlap with scientific sessions, poster presentations, or designated ISPOR programming. When scheduling your affiliate meetings, please refer to the event program on our website to view the daily activity hours. Affiliate meetings held in the venue must be scheduled during hours the venue is open (8:00am – 7:00pm daily), to avoid additional cost incurred by ISPOR.

All participants of your affiliate meeting MUST be registered to attend the ISPOR event, and must wear their name badge to gain access to the venue and all meeting areas at the venue.

Please note that ISPOR is not responsible for private property being left unattended in the reserved Affiliate Rooms. Please be mindful of all personal property and valuables throughout the event. Affiliate groups requesting space are responsible for the actions of their employees and/or attendees and will be expected to follow all rules and guidelines outlined.

Marketing efforts associated with the affiliate group function space shall include the following messaging: “This is not an official ISPOR event, not sponsored or endorsed by ISPOR.” Affiliate meetings may have one small sign outside their meeting room door to identify the company/organization and may not place any additional signage or collateral materials in other areas of the venue unless approved by ISPOR.

Affiliate Room Floor Plan:


  Back to Top

Hotel Accommodation

Visit Baltimore is the official accommodation provider for the ISPOR Event and has negotiated discounted rates with prime hotels. Accommodations are available on a first come, first served basis.

Book now to secure your discounted rate!

Attendees may reserve accommodations under this special rate until Tuesday, April 17, 2018, based on availability. Note: There will be a limited number of hotel rooms offered after April 17, 2018, subject to availability.

Click here for additional information.

Please be aware that a number of attendees and exhibitors have informed us about scam calls and emails they have been receiving from companies regarding booking their housing for the upcoming meeting. If you encounter any of these fake calls, please reach out to ISPOR at info@ispor.org.

ADVISORY OF NON-APPROVED VENDORS-SOLICITORS

We are currently aware of the following non-affiliated vendors and solicitors. Please know that ISPOR has not given approval for these companies to contact delegates, nor represent ISPOR, the event or the city and does not guarantee products or services from these vendors. ISPOR does not provide/sell member or delegate list to outside vendors.

Approved ISPOR Vendors Include:

  • Visit Baltimore for Housing Services
  • Freeman Decorating, exhibit services and shipping
  • Centerplate Catering in the Convention Center

Non-Approved Vendors-Solicitors:

  • Housing Companies
    - Convention Housing Planners Corporation
    - Global Expo Travel
    - Global Housing Services Corporation
    - National Travel Associates
    - Travel Era Housing
  • Shipping/ Customs Companies
  • AV Sales Companies
  • Other Unaffiliated Vendors
    - Delta Infomatix
    - INFODATANOW

 


  Back to Top

Thank you for your continued support! For more information, please contact exhibit@ispor.org.

23rd Annual International Meeting Home Page
Contact ISPOR @ info@ispor.org | View Legal Disclaimer
© 2018 International Society for Pharmacoeconomics and Outcomes Research.
All rights reserved under International and Pan-American Copyright Conventions.